Joining and leaving, nothing missed
New staff get a joining checklist for documents, ID card and system access. When someone leaves, their access is removed and handovers are recorded.
- Free walkthrough
- No commitment
- Proposal in writing
Example screen with sample data.
Sound familiar?
What goes wrong today.
New joiners start work while their papers are still missing.
Someone leaves, but their login to the hospital system still works.
ID cards, uniforms and keys are not collected when staff leave.
How it works
Simple, step by step.
- Joining checklist startsHR adds the new joiner and a checklist opens.
- Items ticked offDocuments, ID card, uniform and access are done one by one.
- Exit checklist on leavingWhen someone resigns, an exit checklist opens.
- Access removedSystem access ends, and returned items are recorded.
In detail
Everything in joining and exit.
Documents, ID, uniform and access, in order.
ID proof, certificates and offer letter kept on file.
ID card issued and recorded.
Access set by role when joining, removed when leaving.
Handover, returns and final settlement steps.
Who did each step and when.
Before and after
The difference on day one.
Today
- Joiners start with papers missing.
- Leavers still have system access.
- ID cards and keys not returned.
With Kaagazy HMIS
- A checklist shows what is pending.
- Access removal is part of the exit.
- Returns are ticked off on exit.
Who uses it
Made for the people doing the work.
More in Staff and duty rosters
It all works together.
Plan shifts by ward and skill, with minimum staff rules for each shift, and share them on every phone.
Shift swaps and leaveStaff ask for swaps and leave on the phone, and the in-charge approves with the roster in front of them.
AttendanceTake attendance from biometric devices or phone check-in and match it to each person's shift.
Payroll inputsNight shifts, overtime, on-call and leave go straight into pay, with PF and ESI deductions worked out.
Registrations and privilegesKeep every doctor's and nurse's registration, degrees and clinical privileges, with alerts before they lapse.
Health professional registry linkLink your doctors and nurses to India's Health Professional Registry under ABDM, as planned.
Training and drillsKeep BLS, fire drill and infection-control training records for every staff member, with reminders when due.
Visiting consultantsKeep visiting doctors' days, privileges and payout rules in one place, so their schedules and payments are clear.
Questions
Before you talk to us.
Can we set our own checklist?
Yes. Add or remove steps for each staff type.
Does access end automatically?
Access to Kaagazy HMIS ends when the exit is marked. Other systems are listed as steps for your team.
Does it make offer letters?
Offer letter copies can be stored. Making letters is something we can discuss.
Kaagazy HMIS · coming soon
See joining and exit on your hospital.
Tell us what you want to fix first. We call you, show you Kaagazy HMIS on a free walkthrough, and send a written proposal for your hospital.
- A free walkthrough on our screens
- No commitment, no pressure
- A written proposal for your hospital
- Your patients' app, Sehat, free
Prefer to talk now? +91 86790 44459 or WhatsApp us