Swaps and leave without phone calls
Staff request swaps and leave on the phone. The in-charge sees the effect on the roster and approves, and the change is recorded for pay.
- Free walkthrough
- No commitment
- Proposal in writing
Example screen with sample data.
Sound familiar?
What goes wrong today.
Staff swap shifts among themselves, and the roster is wrong.
Leave forms get lost, and balances are argued over.
Approved leave is not reflected in the roster, and a shift is short.
How it works
Simple, step by step.
- Staff ask on the phoneA nurse requests a swap or leave from the phone.
- In-charge sees the impactThe in-charge sees who covers and whether the shift stays safe.
- Approve or refuseThe in-charge decides, and the staff member is told.
- Roster and pay updateThe roster changes and the record goes to attendance and pay.
In detail
Everything in shift swaps and leave.
Two staff agree a swap, and the in-charge approves.
Leave by type, with balance shown.
Shows if the shift stays above the minimum.
Staff are told when a request is approved or refused.
Balances kept for each staff member.
Every swap and leave kept for review.
Before and after
The difference on day one.
Today
- Swaps agreed in the corridor.
- Leave forms lost.
- Approved leave leaves a gap.
With Kaagazy HMIS
- Swaps requested and approved on the phone.
- Leave and balances on record.
- The roster updates with the leave.
Who uses it
Made for the people doing the work.
More in Staff and duty rosters
It all works together.
Plan shifts by ward and skill, with minimum staff rules for each shift, and share them on every phone.
AttendanceTake attendance from biometric devices or phone check-in and match it to each person's shift.
Payroll inputsNight shifts, overtime, on-call and leave go straight into pay, with PF and ESI deductions worked out.
Registrations and privilegesKeep every doctor's and nurse's registration, degrees and clinical privileges, with alerts before they lapse.
Health professional registry linkLink your doctors and nurses to India's Health Professional Registry under ABDM, as planned.
Training and drillsKeep BLS, fire drill and infection-control training records for every staff member, with reminders when due.
Joining and exitChecklists for joining documents, uniform and ID card, and for removing all system access when someone leaves.
Visiting consultantsKeep visiting doctors' days, privileges and payout rules in one place, so their schedules and payments are clear.
Questions
Before you talk to us.
Can we set our own leave types?
Yes. Casual, sick, earned and others are set by your policy.
What if the in-charge is on leave?
You can set a second approver for each ward.
Can staff without smartphones use it?
The in-charge can enter requests for them.
Kaagazy HMIS · coming soon
See shift swaps and leave on your hospital.
Tell us what you want to fix first. We call you, show you Kaagazy HMIS on a free walkthrough, and send a written proposal for your hospital.
- A free walkthrough on our screens
- No commitment, no pressure
- A written proposal for your hospital
- Your patients' app, Sehat, free
Prefer to talk now? +91 86790 44459 or WhatsApp us