Catch expiry while there is time
Every medicine is tracked by batch, MRP and expiry date. Items close to expiry show up early enough to use them, move them or send them back.
- Free walkthrough
- No commitment
- Proposal in writing
Example screen with sample data.
Sound familiar?
What goes wrong today.
Expired medicines are discovered on a shelf during a stock check.
Vendors stop taking returns once the date has come too close.
A newer batch is issued while an older one goes out of date.
How it works
Simple, step by step.
- Batch recorded on receiptBatch, MRP and expiry are entered when goods arrive.
- Oldest firstWhen dispensing, the batch that expires first is suggested.
- Near-expiry listItems expiring in the coming months are listed by store.
- Act in timeMove stock to a busier store, use it first, or return it.
In detail
Everything in batch and expiry tracking.
Every item stored with its batch details from the supplier's bill.
Lists for the next one, two or three months, by store.
Shift near-expiry stock to where it will be used.
Raise returns with batch details before the window closes.
Expired batches cannot be issued.
See the value of stock close to expiry.
Before and after
The difference on day one.
Today
- Expired stock is found during a clear-out.
- Return windows are missed.
- Newer batches are used first by mistake.
With Kaagazy HMIS
- Near-expiry items are listed months ahead.
- Returns are raised before the date comes close.
- The oldest batch is suggested first.
Who uses it
Made for the people doing the work.
More in Pharmacy and stock
It all works together.
Doctors' orders from OPD and wards reach the pharmacy screen and are dispensed by batch, then billed.
Ward indentsWards ask for medicines for patients and floor stock on screen, and the pharmacy issues and charges.
Narcotics and Schedule H1Controlled drugs logged with prescriber, patient and running balance, ready for inspection.
Central and sub-storesRun the main store and OT, ICU and ward sub-stores together, with transfers and stock in each.
Purchase and GRNPurchase orders, goods received and vendor bills are matched in one flow, so you pay for what arrived.
Returns and reorder levelsHandle patient and vendor returns cleanly, and get a reorder list before items run out.
OP pharmacy counterCounter sales with GST invoices, UPI payment and the bill sent on WhatsApp.
Consumables and general itemsLinen, stationery, housekeeping and engineering items run through the same stores as medicines.
Questions
Before you talk to us.
Can we bring in our current item list?
Usually yes, from a spreadsheet. Batches and opening stock are taken through a stock count when you start.
Can the expiry window be changed?
Yes. You choose how far ahead the near-expiry list looks.
Does this work for consumables too?
Yes. Any item with a batch and expiry, such as sutures or test kits, is tracked the same way.
Kaagazy HMIS · coming soon
See batch and expiry tracking on your hospital.
Tell us what you want to fix first. We call you, show you Kaagazy HMIS on a free walkthrough, and send a written proposal for your hospital.
- A free walkthrough on our screens
- No commitment, no pressure
- A written proposal for your hospital
- Your patients' app, Sehat, free
Prefer to talk now? +91 86790 44459 or WhatsApp us