Pay only for what arrived
Raise a purchase order, receive goods against it, and match the vendor's bill. Short supply, wrong rates and extra items show up before payment.
- Free walkthrough
- No commitment
- Proposal in writing
Example screen with sample data.
Sound familiar?
What goes wrong today.
Stock is ordered on a call, with no record of the agreed rate.
The bill says 100 strips, 80 arrived, and the full bill is paid.
Vendor rates go up quietly and nobody notices.
How it works
Simple, step by step.
- Raise the purchase orderPick items and quantities, and the agreed rate fills in.
- Approve and sendThe order is approved and sent to the vendor.
- Receive the goodsThe store records what arrived, with batch and expiry.
- Match the billThe vendor bill is checked against the order and receipt before payment.
In detail
Everything in purchase and grn.
Orders with items, quantities and agreed rates, sent to vendors.
Orders above a level you set need approval before they go.
Record what arrived with batch, expiry and free items.
Order, receipt and bill compared, with gaps flagged.
See past rates for each item and vendor.
Purchase entries ready for your accounts, with Tally planned.
Before and after
The difference on day one.
Today
- Stock is ordered by phone with no record.
- Full bills are paid for short supply.
- Rate increases go unnoticed.
With Kaagazy HMIS
- Every order has items, quantities and rates.
- Short supply is flagged before payment.
- Bill rates are checked against the order.
Who uses it
Made for the people doing the work.
More in Pharmacy and stock
It all works together.
Doctors' orders from OPD and wards reach the pharmacy screen and are dispensed by batch, then billed.
Ward indentsWards ask for medicines for patients and floor stock on screen, and the pharmacy issues and charges.
Batch and expiry trackingEvery item is tracked by batch, MRP and expiry, with near-expiry lists in time to use or return.
Narcotics and Schedule H1Controlled drugs logged with prescriber, patient and running balance, ready for inspection.
Central and sub-storesRun the main store and OT, ICU and ward sub-stores together, with transfers and stock in each.
Returns and reorder levelsHandle patient and vendor returns cleanly, and get a reorder list before items run out.
OP pharmacy counterCounter sales with GST invoices, UPI payment and the bill sent on WhatsApp.
Consumables and general itemsLinen, stationery, housekeeping and engineering items run through the same stores as medicines.
Questions
Before you talk to us.
Does it connect to Tally?
Purchase entries are planned to go to Tally. The exact setup we work out with you in the walkthrough.
Can the owner approve orders from a phone?
Approvals on the owner app are planned. We will show the current state in the walkthrough.
Can we add free items from the vendor?
Yes. Free quantities are recorded on the receipt and added to stock.
Kaagazy HMIS · coming soon
See purchase and grn on your hospital.
Tell us what you want to fix first. We call you, show you Kaagazy HMIS on a free walkthrough, and send a written proposal for your hospital.
- A free walkthrough on our screens
- No commitment, no pressure
- A written proposal for your hospital
- Your patients' app, Sehat, free
Prefer to talk now? +91 86790 44459 or WhatsApp us