Right people, right records
A billing clerk sees bills, a nurse sees her ward. Sensitive records, like an MLC or a VIP patient, ask for a reason before they open.
- Free walkthrough
- No commitment
- Proposal in writing
Example screen with sample data.
Sound familiar?
What goes wrong today.
Any staff member can open any patient's record, including sensitive ones.
Staff who left months ago can still sign in.
Details of a well-known patient spread through the hospital.
How it works
Simple, step by step.
- Roles set up onceDoctor, nurse, billing, pharmacy and other roles get their own access.
- Staff get a roleEach new staff member is given a role when added.
- Sensitive records guardedMarked records ask for a reason, and the opening is logged.
- Access ends on exitWhen someone leaves, their login is stopped from the HR side.
In detail
Everything in access by role.
Common hospital roles come set up and can be adjusted.
Nurses can be limited to the wards they work in.
MLC, VIP and other marked records need a reason to open.
The medical superintendent can be told when a guarded record is opened.
Logins follow the staff list, so leavers lose access.
See who has which role and what they opened.
Before and after
The difference on day one.
Today
- Any staff member can open any record.
- People who left can still sign in.
- Private cases are opened without anyone knowing.
With Kaagazy HMIS
- Each role sees only what its work needs.
- Logins stop when staff leave.
- Guarded records ask for a reason and are logged.
Who uses it
Made for the people doing the work.
More in Quality and inspections
It all works together.
See who opened, changed or printed a patient record, and when.
Quality numbersInfection, fall, return-to-OT and waiting numbers counted from daily work, not by hand.
Incident reportingStaff report a fall, wrong drug or needle injury from a phone, and it is followed till closed.
Infection controlLine and catheter days, hand hygiene checks and culture results kept by ward and ICU.
Legal registersBirth, death, MLC, narcotics and waste registers filled as work happens, ready for inspectors.
Ward and OT auditsChecklists for wards, OT and pharmacy filled on a phone, with scores and follow-up actions.
Patient feedbackFeedback at discharge on WhatsApp or Sehat, with every complaint tracked to closure.
Policies and SOPsCurrent policies by department in one place, with a record of who has read them.
Questions
Before you talk to us.
What about emergencies?
A doctor can open a guarded record in an emergency by giving a reason. It is logged for review later.
Can a doctor work in two departments?
Yes. A person can have more than one role.
Who sets up the roles?
We set up the common roles with you, and your administrator can change them later.
Kaagazy HMIS · coming soon
See access by role on your hospital.
Tell us what you want to fix first. We call you, show you Kaagazy HMIS on a free walkthrough, and send a written proposal for your hospital.
- A free walkthrough on our screens
- No commitment, no pressure
- A written proposal for your hospital
- Your patients' app, Sehat, free
Prefer to talk now? +91 86790 44459 or WhatsApp us