Audits that lead to action
Ward, OT and pharmacy checklists are filled on a phone. Scores are saved and every gap becomes a task with a name and a date.
- Free walkthrough
- No commitment
- Proposal in writing
Example screen with sample data.
Sound familiar?
What goes wrong today.
Checklists are filled on paper and stacked in a cupboard.
The same gaps show up in every audit because nobody owns the fix.
You cannot tell if a ward is getting better or worse over time.
How it works
Simple, step by step.
- Pick the checklistThe auditor opens the ward, OT or pharmacy checklist on a phone.
- Tick and add photosEach item is marked yes or no, with a note or photo where needed.
- Score and tasksThe score is saved and each gap becomes a task for a named person.
- Follow upOpen tasks are tracked until done, and the next audit shows the change.
In detail
Everything in ward and ot audits.
Crash cart, records, cleanliness, labelling and handover checks.
Surgical safety checklist use, sterile supplies and OT cleaning.
Storage, expiry, fridge temperature and high-risk drug checks.
Auditors walk the ward with a phone, adding photos as proof.
Each failed item goes to a named person with a due date.
Each area's score by month, so progress is visible.
Before and after
The difference on day one.
Today
- Audit sheets sit in a cupboard.
- The same gaps show up every audit.
- Nobody can say if a ward improved.
With Kaagazy HMIS
- Scores and photos are saved on screen.
- Each gap has an owner and a due date.
- Scores by month show the trend.
Who uses it
Made for the people doing the work.
More in Quality and inspections
It all works together.
See who opened, changed or printed a patient record, and when.
Quality numbersInfection, fall, return-to-OT and waiting numbers counted from daily work, not by hand.
Incident reportingStaff report a fall, wrong drug or needle injury from a phone, and it is followed till closed.
Infection controlLine and catheter days, hand hygiene checks and culture results kept by ward and ICU.
Legal registersBirth, death, MLC, narcotics and waste registers filled as work happens, ready for inspectors.
Patient feedbackFeedback at discharge on WhatsApp or Sehat, with every complaint tracked to closure.
Access by roleEach staff member sees only what their job needs, and sensitive records ask for a reason.
Policies and SOPsCurrent policies by department in one place, with a record of who has read them.
Questions
Before you talk to us.
Can we use our own checklists?
Yes. Sample checklists come ready, and your team can change them or add new ones.
Does the auditor need a computer?
No. A phone is enough to fill the checklist and add photos.
Who sees the audit results?
The roles your hospital chooses, usually the quality team, the medical superintendent and the ward in-charge.
Kaagazy HMIS · coming soon
See ward and ot audits on your hospital.
Tell us what you want to fix first. We call you, show you Kaagazy HMIS on a free walkthrough, and send a written proposal for your hospital.
- A free walkthrough on our screens
- No commitment, no pressure
- A written proposal for your hospital
- Your patients' app, Sehat, free
Prefer to talk now? +91 86790 44459 or WhatsApp us