Admit a patient in one sitting
The desk sees which beds are free right now, picks the ward and bed class, and takes the advance. The family is not sent around the building.
- Free walkthrough
- No commitment
- Proposal in writing
Example screen with sample data.
Sound familiar?
What goes wrong today.
The desk calls every ward to ask which bed is free while the family waits.
The patient is shifted to a different room, but the bill still uses the old rate.
Consent, advance receipt and admission form are on separate papers that get lost.
How it works
Simple, step by step.
- Doctor advises admissionThe OPD or emergency doctor marks the patient for admission.
- Desk picks a bedThe desk sees free beds by ward and bed class and books one.
- Advance and consentThe advance is collected and consent forms are signed and scanned.
- Ward is toldThe ward nurse sees the incoming patient and gets the bed ready.
In detail
Everything in admission desk.
Free, cleaning and booked beds for every ward, updated as the wards work.
General, semi-private and private rooms carry their own rates into the bill.
Take the advance by cash, card or UPI and send the receipt on WhatsApp.
Mark the patient as cash, TPA, PM-JAY or another scheme at admission.
An IP number is created and linked to the patient's UHID.
The ward nurse is told a new patient is coming to the bed.
Before and after
The difference on day one.
Today
- The family waits while the desk phones wards for a bed.
- Room changes are missed on the final bill.
- Admission papers are scattered across desks.
With Kaagazy HMIS
- The desk sees free beds on screen and books one.
- The bed class and its rate follow the patient.
- Forms, advance and consent sit on one record.
Who uses it
Made for the people doing the work.
More in Reception and admissions
It all works together.
Register a patient with a phone number or ABHA, without typing every detail again.
Duplicate checkThe desk sees likely matches before a new file is made, so one patient keeps one history.
Doctor appointmentsWalk-ins, phone calls and Sehat bookings go into one calendar for every doctor.
Queue tokens and screensTokens and waiting-room screens show who is next, so fewer patients crowd the counter.
Consent and ID captureScan ID proof, insurance cards and signed consent forms straight onto the patient's file.
Fee collectionCollect consultation and registration fees by cash, card or UPI, with the receipt on WhatsApp.
Reminders and follow-upsPatients get booking reminders and follow-up dates on WhatsApp and in Sehat.
Hindi and English slipsRegistration slips, tokens and patient instructions print in Hindi or English.
Questions
Before you talk to us.
Can the desk see beds in every ward?
Yes. All wards and bed classes show on one screen, with free, cleaning and booked beds.
Can we admit without an advance?
Yes. Whether an advance is needed, and how much, is your hospital's rule. The system follows what you set.
Does it handle insurance patients?
The desk marks the payer at admission, and the insurance team picks it up from there.
Kaagazy HMIS · coming soon
See admission desk on your hospital.
Tell us what you want to fix first. We call you, show you Kaagazy HMIS on a free walkthrough, and send a written proposal for your hospital.
- A free walkthrough on our screens
- No commitment, no pressure
- A written proposal for your hospital
- Your patients' app, Sehat, free
Prefer to talk now? +91 86790 44459 or WhatsApp us