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COMING SOONKaagazy HMIS · Reception and admissions

A reception desk that knows every patient

Patients are registered once, see their turn on a screen, and admission happens without the family chasing papers and phone calls.

One file per patientShorter counter queuesFaster admissions
Book a free walkthrough See how it works
  • Free walkthrough
  • No commitment
  • Proposal in writing
One file per patient
Kaagazy HMISSample data
Registration desk, today
New UHIDs64
In queue23
Admissions7
Rajesh Kumar · UHID 24-018834Dr. Mehta · T-14
Possible duplicate: Sunita Devi2 matches
Admission · Ward 3B, Bed 12Advance ₹20,000
Anil Rawat · follow-up bookedTue 10:30
Sample data. Names are fictional.
Kaagazy HMIS

Example screen with sample data.

Sound familiar?

What goes wrong without it.

Same patient, three UHIDs

Spelling differences and new files at each visit split one patient's history across several numbers.

Queues nobody can see

Patients crowd the counter asking when their turn is, and the desk has no live view of doctor delays.

Admission takes too long

Bed availability, deposit and consent forms are chased on the phone while the family waits at the desk.

What you get

Why your team will want this.

One patient, one file

The desk spots a returning patient by phone or name, so history is never split across new files.

Queues people can see

Tokens and waiting-room screens show who is next, so fewer patients crowd the counter asking.

Admit in one sitting

Bed, deposit and consent forms are handled at one desk while the family waits in comfort.

Features

Everything in Reception and admissions.

Pick any one to see exactly how it works, step by step.

Quick registration

Register a patient with a phone number or ABHA, without typing every detail again.

Duplicate check

The desk sees likely matches before a new file is made, so one patient keeps one history.

Doctor appointments

Walk-ins, phone calls and Sehat bookings go into one calendar for every doctor.

Queue tokens and screens

Tokens and waiting-room screens show who is next, so fewer patients crowd the counter.

Admission desk

Admit a patient against live free beds and take the advance at the same desk.

Consent and ID capture

Scan ID proof, insurance cards and signed consent forms straight onto the patient's file.

Fee collection

Collect consultation and registration fees by cash, card or UPI, with the receipt on WhatsApp.

Reminders and follow-ups

Patients get booking reminders and follow-up dates on WhatsApp and in Sehat.

Hindi and English slips

Registration slips, tokens and patient instructions print in Hindi or English.

Before and after

The difference on day one.

Today

  • Same patient gets a new file at every visit.
  • Patients crowd the counter asking when their turn is.
  • Families wait while staff phone wards for a free bed.

With Kaagazy HMIS

  • The desk finds the old file in seconds.
  • A screen in the waiting area shows who is next.
  • The desk sees free beds and admits on the spot.

How it works

Simple, step by step.

  1. Find the patientSearch by phone or name, and register only if no file exists.
  2. Book or give tokenPick the doctor and time, or give a walk-in token for today.
  3. Take the feeCollect by cash, card or UPI and send the receipt to their phone.
  4. Send onwardThe patient joins the doctor's queue, or the desk admits them to a bed.

Everything included

All of this, in one place.

  • Quick registration by phone or ABHA
  • Warning before a duplicate file
  • Appointments for every doctor
  • Token slips and waiting-room screens
  • Admission desk with live free beds
  • Scanned ID, insurance cards and consent
  • Fee receipts on WhatsApp
  • Slips in Hindi or English

Who uses it

Made for the people doing the work.

Front deskBilling and TPA deskPatients and families

Works together

Connected to the rest of your hospital.

OPD and doctorsDoctors speak, notes get drafted, prescriptions come out clean.Wards and nursingSee every bed, every dose and every handover without the whiteboard.Bills and insuranceCatch every charge, move claims faster, and avoid counter fights.Patient appYour hospital's own page in the free Sehat app for families.

Questions

Before you talk to us.

Do patients have to give an ABHA?

No. A phone number is enough to register. ABHA can be linked later if the patient wants it.

Can we keep our current patient numbers?

The numbering style is set during setup. Whether old numbers carry over depends on how your current data can be exported, and we will work it out with you in the walkthrough.

Will our token screens still work?

Waiting-room screens run in a browser on any TV. Whether your existing token system can be reused depends on what it is, so we will check it with you in the walkthrough.

What about patients from Kaagazy clinics?

The plan is one shared patient record with Kaagazy EMR, so a clinic patient who comes to your hospital is found, not registered again.

Kaagazy HMIS · coming soon

See Reception and admissions on your hospital.

Tell us what you want to fix first. We call you, show you Kaagazy HMIS on a free walkthrough, and send a written proposal for your hospital.

  • A free walkthrough on our screens
  • No commitment, no pressure
  • A written proposal for your hospital
  • Your patients' app, Sehat, free

Prefer to talk now? +91 86790 44459 or WhatsApp us

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