Every paper on the file, not lost
ID proof, insurance cards and signed consent forms are scanned at the desk and kept on the patient's record, ready when billing or a claim needs them.
- Free walkthrough
- No commitment
- Proposal in writing
Example screen with sample data.
Sound familiar?
What goes wrong today.
Aadhaar and insurance card copies are kept in a file that is not there when the claim is filed.
A signed consent cannot be found when a question comes up later.
The family is asked for the same ID copy at the desk, the ward and billing.
How it works
Simple, step by step.
- Scan at the deskThe desk scans or photographs the ID and insurance card.
- Print the consentThe right consent form prints in Hindi or English with the patient's details.
- Sign and uploadThe signed form is scanned back onto the patient's file.
- Find it any timeBilling, the ward and the insurance team open the same documents.
In detail
Everything in consent and id capture.
Use a desk scanner or a phone camera to save documents.
Keep Aadhaar, PAN, insurance and scheme cards on the record.
General, admission and procedure consent forms print with patient details filled in.
Consent forms print in the language the patient reads.
Only allowed staff can open ID documents, and each view is logged.
The insurance team picks the needed papers straight from the record.
Before and after
The difference on day one.
Today
- ID photocopies are lost before the claim is filed.
- A signed consent cannot be found later.
- The family gives the same copy at three desks.
With Kaagazy HMIS
- Scanned copies stay on the patient's record.
- Every signed form is on the file with the date.
- One scan is used by every department.
Who uses it
Made for the people doing the work.
More in Reception and admissions
It all works together.
Register a patient with a phone number or ABHA, without typing every detail again.
Duplicate checkThe desk sees likely matches before a new file is made, so one patient keeps one history.
Doctor appointmentsWalk-ins, phone calls and Sehat bookings go into one calendar for every doctor.
Queue tokens and screensTokens and waiting-room screens show who is next, so fewer patients crowd the counter.
Admission deskAdmit a patient against live free beds and take the advance at the same desk.
Fee collectionCollect consultation and registration fees by cash, card or UPI, with the receipt on WhatsApp.
Reminders and follow-upsPatients get booking reminders and follow-up dates on WhatsApp and in Sehat.
Hindi and English slipsRegistration slips, tokens and patient instructions print in Hindi or English.
Questions
Before you talk to us.
Can we use our own consent forms?
Yes. Your current forms can be set up as templates. Which ones, we work out in the walkthrough.
Is ID data kept private?
Only roles you allow can open ID documents, and each view is recorded in the audit trail.
Do we need a special scanner?
No. A normal desk scanner or a phone camera works.
Kaagazy HMIS · coming soon
See consent and id capture on your hospital.
Tell us what you want to fix first. We call you, show you Kaagazy HMIS on a free walkthrough, and send a written proposal for your hospital.
- A free walkthrough on our screens
- No commitment, no pressure
- A written proposal for your hospital
- Your patients' app, Sehat, free
Prefer to talk now? +91 86790 44459 or WhatsApp us